Professional Event Planning That Makes Your Budget Work Harder

Complete logistical coordination for community celebrations, church programmes, school fundraisers and family gatherings across Greater Accra and Ashanti Region. We connect you with trusted local vendors and handle every detail.

Plan Your Event View Services
Community celebration with people gathered outdoors under decorated tent
Church programme setup with organized seating and sound equipment
Family gathering with catering setup and decorated venue

Complete Event Coordination Services

We handle the logistics so you can focus on your guests. From venue sourcing to day-of coordination, our network of trusted vendors ensures smooth execution.

Venue Sourcing & Negotiation

We identify suitable venues that match your event requirements and budget, then negotiate favorable terms on your behalf. Our knowledge of local spaces helps secure better rates.

Catering Coordination

Connection with reliable local chop bars and caterers who understand your cuisine preferences and dietary needs. We coordinate menu planning, tastings, and service timing.

Equipment Rental Management

Coordination of tent, chair, table, and decoration rentals through our network of equipment providers. We handle delivery scheduling, setup supervision, and collection logistics.

Sound System Setup

Arrangement of appropriate audio equipment through trusted sound technicians. We ensure proper setup, testing, and technical support throughout your event.

Photography Scheduling

Connection with professional photographers and videographers who understand event documentation. We coordinate shot lists, timing, and coverage requirements.

Day-of Coordination

On-site management of your event timeline, vendor arrivals, setup verification, and issue resolution. We keep everything running smoothly so you can enjoy the occasion.

Event planner coordinating with local vendors and reviewing service agreements

Trusted Vendor Network

We work with established local vendors who consistently deliver quality service. Our relationships allow us to negotiate better rates and ensure reliable execution for your event.

Each vendor in our network has been evaluated for professionalism, punctuality, and service quality. We match you with providers suited to your specific event type and requirements.

  • Pre-vetted caterers and chop bars throughout Greater Accra and Ashanti
  • Reliable equipment rental companies with maintained inventory
  • Professional sound technicians and photographers
  • Responsive vendors who understand event timelines
Detailed event budget breakdown showing transparent cost allocation

Transparent Budget Planning

You receive a detailed cost breakdown before making any commitments. Every line item is explained, showing exactly where your budget is allocated.

Our approach focuses on maximizing value rather than adding unnecessary expenses. We identify areas where strategic choices can reduce costs without compromising quality.

  • Itemized quotes from all vendors before you commit
  • Clear explanation of coordination fees and service costs
  • Suggestions for cost-effective alternatives when appropriate
  • No hidden charges or surprise expenses
Event coordinator reviewing detailed timeline and vendor schedule

Detailed Timeline Coordination

We create comprehensive event timelines that account for setup, guest arrival, programme flow, and breakdown. Each vendor receives clear instructions about their responsibilities and timing.

On the event day, we manage the schedule, handle any adjustments needed, and ensure smooth transitions between programme segments. You focus on your guests while we manage logistics.

  • Minute-by-minute timeline for event day
  • Vendor arrival and setup schedules
  • MC briefing with programme flow details
  • Contingency plans for common timing issues

Common Questions About Our Services

Information about how event coordination works and what to expect when planning with us.

We coordinate events throughout Greater Accra and Ashanti Region. Our vendor network extends across both regions, allowing us to plan events in various communities. For locations outside these areas, we evaluate whether our vendor connections can support your event effectively.
Earlier contact allows more vendor options and better scheduling flexibility. For major events, three to six months advance notice helps secure preferred vendors and venues. We can coordinate events with shorter timelines depending on vendor availability and event complexity.
No, we coordinate with rental companies rather than owning equipment. This approach allows us to match you with the specific items your event requires without maintaining inventory. We work with multiple rental providers to ensure availability and competitive pricing.
Our coordination fee depends on event size, complexity, and services required. You receive a detailed proposal showing our fee separately from vendor costs. This transparency allows you to see exactly what you're paying for planning services versus event supplies and services.
Yes, you can work with vendors you already know and trust. We coordinate with your chosen providers, managing schedules and logistics. Many clients combine vendors from our network with their own contacts, and we handle coordination for all parties involved.
Our coordinator remains on-site throughout your event to address issues as they arise. We maintain contact with all vendors and have backup plans for common problems. Our experience allows us to resolve most issues quickly without disrupting your programme or requiring your involvement.

Ready to Plan Your Event?

Contact us to discuss your event requirements and receive a detailed coordination proposal with transparent pricing.

Get Started